When you buy wholesale lubricants from American Oil Wholesale and Distribution (aoilw.com) on EXW terms, the supplier's role ends at the Hialeah warehouse dock. Your consolidator picks up the palletized load and American Oil hands over the commercial invoice and packing list at that point. Under Incoterms 2020 (International Chamber of Commerce), EXW, or Ex Works, means the seller makes goods available at their premises and the buyer arranges all carriage from that point forward. That single rule keeps you in control of freight cost and lets your consolidator combine this load with goods from other Miami suppliers in one container.
If you ship to the Dominican Republic, Haiti, Jamaica, Trinidad and Tobago, or Guyana, this guide covers the three-party structure, the five-step order-to-pickup flow, both ways your consolidator can receive the load, and the document package American Oil provides at handoff.
The three parties in every EXW Miami purchase
Every EXW export purchase from Miami involves three parties.
You (the buyer). You choose the products, quantities, and formats. You choose your consolidator and decide when pickup happens. You pay American Oil before the load moves, then instruct your consolidator on the pickup address and timing.
American Oil Wholesale and Distribution (the seller). American Oil fills the order from more than 700 active products, palletizes the load at 8090 W 30th Ct, Hialeah, FL 33018, and prepares the shipping documents: commercial invoice, packing list, and certificate of origin when required. Their responsibility ends when your consolidator takes custody of the load.
Your freight consolidator (the carrier leg). Your consolidator picks up at the Hialeah dock or at their own Miami warehouse after American Oil delivers, books the ocean or air freight, manages US export clearance, and handles import customs and last-mile delivery in your country. You hire them directly, at your own negotiated rate.
This triangle matters because it shows where each cost lives. American Oil's invoice covers the products. Your consolidator's invoice covers freight, port charges, and insurance. Because EXW separates those two invoices, you can negotiate freight independently and combine American Oil's load with goods from other Miami suppliers in a single shipment.
From quote to consolidator pickup: the five steps
Step 1: Request a quote.
Contact American Oil with the grades, brands, pack sizes, and quantities you need. They confirm availability across the product catalog and quote the order.
Step 2: Receive and review the proforma invoice.
American Oil issues a proforma invoice, which the U.S. International Trade Administration describes as a quote in invoice format that may be required by the buyer to apply for an import license, open a letter of credit, or arrange a currency transfer before the final commercial invoice is issued. The proforma shows EXW Hialeah, FL, the complete product list, and the total value. If your destination country requires a certificate of origin, note that in writing at this step.
Step 3: Pay before pickup.
Payment is required in full before the load is released: wire transfer or Zelle only, with a $1,250 minimum export order. Once payment clears, American Oil stages and palletizes the order.
Step 4: Your consolidator picks up.
Your consolidator arrives at 8090 W 30th Ct, Hialeah, FL 33018 during warehouse hours (Monday to Friday, 9:00 AM to 5:00 PM Eastern). American Oil provides the commercial invoice and packing list for freight booking and customs filing. Alternatively, American Oil can deliver the order to your consolidator's warehouse in the Miami area: ask about this option when requesting your quote.
Step 5: Your consolidator handles the ocean leg.
From the point of pickup, your consolidator books the maritime or air freight, files export clearance with US customs, and manages import customs and last-mile delivery in your destination country.
Two ways your consolidator can receive the load
Live load at the Hialeah dock. Your consolidator sends a truck to 8090 W 30th Ct, Hialeah, FL 33018. American Oil stages the pallets, the driver verifies the load against the packing list, and the truck departs. This is the standard setup for most export orders.
Delivery to your consolidator's Miami warehouse. If your consolidator operates a warehouse in the Miami area and prefers to receive cargo before stuffing the container, American Oil can deliver the order there. This option suits buyers who consolidate goods from multiple Miami suppliers at a single warehouse. Confirm availability and lead time when requesting your quote.
What documents American Oil hands over
Commercial invoice. The final bill of sale listing buyer, seller, products, quantities, values, and EXW Hialeah, FL terms. Your consolidator uses it for export clearance on the US side; your destination customs broker uses it for import valuation.
Packing list. Item-by-item count of every case, pail, drum, or tote in the shipment, matched to the commercial invoice. Your consolidator checks the load against this list before signing off and uses it to book the correct weight and volume.
Certificate of origin (when required). Some destination countries require a certificate of origin for customs clearance or tariff preference programs. Request one when you place the order. For Trinidad and Tobago, test certificates for products subject to the Trinidad and Tobago Bureau of Standards (TTBS) are available on request.
For a full overview of EXW terms, the proforma invoice, and export document requirements, visit the export hub or read the EXW export guide.
Why EXW puts freight cost under your control
When a supplier quotes CIF or FOB, freight cost is bundled into their invoice at a rate you cannot verify independently. EXW removes that bundling: you see the product cost on American Oil's invoice and the freight cost on your consolidator's invoice, separately and transparently.
More importantly, EXW lets you consolidate freely. Your consolidator can pick up lubricants from American Oil, add goods from other Miami suppliers, and stuff everything into one LCL or FCL container for a single ocean leg. Consolidating dense lubricant cargo with other goods keeps the container weight up and reduces freight cost per unit. A 275-gallon IBC tote holds the volume of 55 five-gallon pails, so moving high-volume SKUs to totes cuts the unit count your consolidator handles and concentrates weight efficiently for the ocean leg.
Request your next export order
American Oil Wholesale and Distribution ships engine oil, gear oil, DEF, coolant, and ATF to resellers in 31 countries from its Hialeah warehouse, with a $1,250 minimum export order. The minimum applies to the combined invoice, so you can mix brands, grades, and product categories in one pickup. Request a quote at aoilw.com/quote, tell us the grades, formats, and quantities you need, and we will issue the proforma invoice. You coordinate your consolidator's pickup once payment clears.
Sources
- U.S. International Trade Administration, Know Your Incoterms (EXW definition). https://www.trade.gov/know-your-incoterms
- U.S. International Trade Administration, Proforma invoice. https://www.trade.gov/pro-forma-invoice
- Repackify, IBC Tote Dimensions and Sizes (275-gallon standard capacity). https://www.repackify.com/blog/ibc-tote-dimensions-and-sizes
